obtained to view or to print from any of these sources:
Data-Flo’s website at: www.data-flo.net/csrr.htm
Manual” button, printer icon to print)
After you have installed the Reading Room Assistant
Main Menu > Help
> View User Manual (click printer icon to print)
E-mail Data-Flo for a hard copy of the User Manual by
Error Message: In 1 and 2 above,
if the User Manual does not appear (error message: PDF Reader
software needed) you will need to download and install the PDF
Reader - FREE - by clicking on the download option available in
TO INSTALL ‘READING ROOM ASSISTANT’:
Using web download:
Download the software from the website: www.data-flo.net/csrr.htm
Unzip the downloaded file.
If you do not have WinZip software, please obtain a FREE
copy at: http://www.winzip.com/ddchomen.htm
From the files you unzipped, click on “setup.exe”.
Follow the prompts.
Using installation CD:
If you have the Reading Room Assistant installation CD,
insert the CD in the CD drive.
The options window will open automatically. Click
‘Install Reading Room Asst’. If the program does not open,
go to Windows Explorer > CD > setup.exe
During the install process, you may see error messages.
Please click ‘ignore’ or ‘yes’ to continue the
installation process. This does not affect either the computer
or the successful running of this software program.
Opening the program:
After installing, close all windows. On the desktop (main screen), you will see an icon “Reading
Room Assistant” with an image of books.
Double click on the Reading Room Assistant icon.
First time use:
User name: ADMIN
Later, please change both the user name and password for
Branch Code: Please leave it blank for now.
It will be assigned by Data-Flo when you decide to
purchase the software.
Minimum cash balance: This is the amount you want as the
starting cash balance in the cash box each day. Start with this
amount in the cash box before beginning to use this software for
the first time.
Sales Tax Rate: Enter the Sales Tax Rate (%) for your
state, if applicable.
Please read the “Before you begin”
section of the User Manual.
TRIAL MODE: While initially
becoming familiar with the various features of the program you
may freely use all the functions of the program, including
entering inventory, creating FUP (Frequently Used Products),
recording sales, obtaining various reports, etc. to learn how to
use it. The
evaluation copy of Reading Room Assistant is a fully functional
When you wish to use the program for real transactions, you will
need to clear away all test entries made during evaluation. To
Windows Explorer > C: > Go to the
location where you downloaded and unzipped the program off the
Internet > open folder called “Support” > highlight
(click once) the file called “sales.mdb”: right click and
copy this file. Now go to Windows Explorer > C >
Program Files > Reading Room Assistant > sales.mdb >
highlight this file (click left once) > right click and
You now have a blank database to begin
entering your real transactions.
(see “Before starting to use this program” in User
Next, you will need to enter Product Catalog and Stock on
hand. See below.
Catalog: This comprises all products that you are likely to
offer in the Reading Room, whether or not you presently have
some of the items in stock. You will need product code, product name,
description, purchase price, sale price. To enter product
information, see “Update Product Catalog” in the User
You can either enter this information in the program
yourself, or request Data-Flo to assist you.
- Stock on hand: When you are ready
to go live, you will need to enter in
the computer the actual stock in the Reading Room, as a starting
point. Please have
available an inventory list including the product code, product
title, description, purchase price, selling price, and quantity.
Manual describes fully how to “Enter beginning stock on
hand”. You can
either enter this information in the program yourself, or
request Data-Flo to assist you.
SEQUENCE: while evaluating the software
Add inventory: Main Menu > Inventory Receipts > Add
Create/edit 'Frequently Used Products': from Main Menu
Enter new sales: Main Menu > Sales > Add new
See reports for sales, $ collections, sales tax, stock on
hand, and any other reports of interest to you.
Use all other functions of the program, including
Administrator functions, and all features from the list in Main
On exit, use the ‘Close for the day’ option to see
day’s summary and automatic data back up features.